After three decades, Microsoft changes Microsoft Office to Microsoft 365, marking the software’s collection of growing productivity apps, according to The Verge. In a world where Office users believe it still comes free with Windows when they buy a new computer, dropping Microsoft Office as a brand is impossible. This means apps like Word, Excel, Outlook, and PowerPoint aren’t going away soon. Microsoft will now integrate these popular Office suite apps together with modern apps and services into Microsoft 365.
Understanding how Microsoft 365 works is key to getting more out of spreadsheets, Word, and PowerPoint. Since Microsoft 365, previously known as Office 365, has unique features that improve productivity and collaboration, it’s a perfect choice for personal use and business. Keep reading to learn more about Microsoft 365’s appealing features for small businesses.
Improved Data Storage Security
While many software solutions guarantee a secure and collaborative experience at the workplace, Microsoft is by far the most effective. Regardless of the size of your business, Microsoft offers secure data storage via its cloud storage facility, OneDrive. Microsoft is implementing tough measures like the zero-standing access policy to ensure OneDrive is secure. Typically, zero-standing access policy restricts Microsoft engineers from accessing user accounts unless requested to do so.
Besides top-notch security, other amazing features of Microsoft OneDrive include remote access and seamless collaboration. With anywhere access, you can easily store, view individual and shared documents, and share files from anywhere on any device. Also, you don’t have to worry about losing offline edits, as they sync automatically when you connect to the internet.
Regardless of the business you’re running, it’s highly likely that your staff will require a variety of tools to create spreadsheets, word documents, and presentation slides. Considering Microsoft 365 offers desktop apps, such as Word, Excel, PowerPoint, and Access previously found in Office, it’s an excellent software for any business. Other apps that come with Microsoft 365 include Teams, SharePoint, and Bookings. Updates to the latest versions for these apps happen automatically if your subscription is up to date. There are also monthly security updates readily available and feature updates every six months.
While navigating apps in Microsoft 365 is easy, it pays to get in-depth knowledge on how each app works. For instance, if you use Word Online often to create personal and business documents, learn how you can sort lists alphabetically on the app. When you know how to alphabetize in Word Online, you reduce the need to switch to Excel whenever you want to sort lists in ascending or descending order.
Easy Licensing Process
Many business owners admit software licensing is a major concern for them. In most cases, businesses realize only two or three employees require a certain software, so estimating the expenses becomes difficult. Not to mention, getting multiple software licenses is challenging. Fortunately, Microsoft 365 makes licensing easy because your subscription fees cover license requirements for all the apps provided on the platform. Managing a one-off payment enables you to predict pricing and budget accordingly.
In this digital era, businesses want to establish a secure and collaborative work environment that encompasses conventional desktop workstations integrated with mobile gadgets and a remote workforce. To achieve this goal, businesses are investing highly in Microsoft 365. This software provides secure data storage and a variety of apps for word processing, creating spreadsheets and presentation slides. Microsoft 365 also guarantees easy document sharing for seamless collaboration, software updates, and licensing.